The Treasurer manages PYP’s finances, ensuring integrity, accuracy, and compliance in all financial operations. This role is essential in maintaining financial health and transparency within the organization.

Key Responsibilities:

• Maintains custody of all funds, property, and securities, adhering to any regulations set by the Board of Directors.
• Attends board meetings and relevant meetings, presenting financial updates and insights as needed.
• Oversees the organization’s finances, providing updates on budgetary matters and financial status at each board meeting.
• Prepares and presents the annual budget to the Board of Directors for review and approval, ensuring alignment with organizational goals.
• Monitors expenditures across committees and programs, ensuring alignment with approved budgets.
• Facilitates development and board review of financial policies and procedures, maintaining best practices in financial governance.
• Assists with the submission of the 990 tax form, ensuring timely and accurate filing.
• Performs account reconciliations regularly to maintain up-to-date and accurate records.
• Manages invoicing, reimbursements, and other financial transactions in a timely and organized manner.
• Manages the treasurer@pensacolayp.com email, ensuring timely and effective communication.
• Serves on the 4th of July Fireworks Committee, working closely with the Greater Pensacola Chamber on event finances (if applicable).

The Treasurer is expected to have experience in the financial industry, whether current or previous, demonstrating diligence and integrity in managing PYP’s financial resources.

Responsibilities of the Board of Directors

The mission of Pensacola Young Professionals is to develop, retain, and connect young professionals to the community and each other. As the highest leadership body of the organization and to satisfy its fiduciary duties, the board is responsible for:

• determining the mission and purposes of the organization
• strategic and organizational planning
• ensuring strong fiduciary oversight and financial management
• fundraising and resource development
• approving and monitoring the organization’s programs and services
• enhancing the organization’s public image
• assessing its own performance as the governing body of the organization

Responsibilities of Individual Board Members

Each individual board member is expected to:

• Know the organization’s mission, policies, programs, and needs
• Faithfully read and understand the organization’s financial statements
• Serve as active advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
• Help identify personal connections that can benefit the organization’s fundraising and reputational standing, and can influence public policy
• Prepare for, attend, and conscientiously participate in board meetings
• Regularly attend organizational events and provide assistance as needed
• Participate fully in one or more committees
• Attend and participate in all program meetings
• Eagerly communicate with PYP members—new and established—to solicit their ideas and help them become/remain actively engaged in the organization
• Raise any general membership matters at board meetings or to the President or President-Elect when necessary
• Evaluate each event and program at its conclusion and provide feedback for improvement
• Utilize PYP’s Slack channel for regular board communication
• Download and become familiar with GlueUp to assist with attendee check-in as needed.