The Chair of Special Events is responsible for organizing special social events at least once a quarter, which can include PYP outings to the Blue Wahoos, the Pensacola Ice Flyers, bowling, beach trips, local attractions, and other activities. This role also includes planning fundraising events in collaboration with the President-Elect.

‍Key Responsibilities:

• Organizes and executes special social events, ensuring they are engaging and beneficial for attendees.
• Oversees the planning, setup, and cleanup of special events ensuring an engaging and well-coordinated experience for attendees.
• Manages member and attendee check-in at special events to ensure a welcoming and organized experience.
• Assists with capturing photos at special events to document participation and promote engagement within the community.
• Assists with identifying sponsorships and partnerships to support special events.
• Identifies new ways to engage members through special events and activities that enhance the overall experience and foster connections.
• Collaborates closely with the President-Elect to design and plan fundraising events, including identifying sponsors and partners for special events.

The Chair of Special Events reports to the Vice President of Connection and serves on the Connection Committee, contributing significantly to the social engagement and fundraising efforts of PYP.

Responsibilities of Chairs as Members of the Leadership Team

The mission of Pensacola Young Professionals is to develop, retain, and connect young professionals to the community and each other. Chair positions are a part of the leadership team, but are not voting members of the Board of Directors. Chair positions are entry-level positions designed to provide members with opportunities to get involved in the organization and learn more about the organization. 

Each individual Chair is expected to:

• Know the organization’s mission, policies, programs, and needs
• Participate fully in their committee and attend board meetings when called upon
• Prepare for and attend all program meetings
• Regularly attend organizational events and provide assistance as needed
• Serve as active advocates and ambassadors for the organization and assist with identifying financial resources, sponsorship opportunities, and partnerships necessary for the organization to advance its mission
• Help identify personal connections that can benefit the organization’s fundraising and reputational standing
• Communicate with PYP members—new and established—to solicit their ideas and help them become/remain actively engaged in the organization
• Raise any general membership matters at committee meetings or to the President or President-Elect when necessary
• Evaluate each event and program at its conclusion and provide feedback for improvement
• Utilize PYP’s Slack channel for regular board communication
• Download and become familiar with GlueUp to assist with attendee check-in as needed.